Wednesday, August 4, 2010

MICROSOFT WORD SHORTCUTS

– compiled by Jodie Renner, www.JodieRennerEditing.com

Here are some quick ways to perform various functions on your keyboard instead of searching for the icon along the toolbar at the top with your mouse. I start with the most well-known ones, then add lesser-known shortcuts. Keep this list handy beside your keyboard or tacked up nearby. If you get used to using these, you’ll be surprised at how much time you save!

Select all – Control + A

Copy – Control + C

Cut – Control + X

Paste – Control + V

Word count – Ctrl + Shift + G

Undo – Control + Z

Save – Control + S

Print – Control + P

Open – Control + O

Close – Control + W

New document – Control + N

Bold – Control + B

Underline – Control + U

Italics – Control + I

To top of document – Control + Home

To end of document – Control + End

To start of current line – Home

To end of current line – End

Center text – Control + E

Left align – Control + L

Right align – Control + R

One-line spacing – Control + 1

Two-line spacing – Control + 2

Indent paragraph – Control + M

Unindent – Control + Shift + M

Hanging indent – Control + T

Unhang indent – Control + Shift + T

Find – Control +F

Find and Replace – Control + H

Manual page break – Control + Enter

En dash (–) – Control + minus (on the numeric pad)

Em dash (—) – Ctrl + Alt + minus

Straight apostrophe ( ' ) Type an apostrophe, then Control +Z

Small caps – Control + Shift + K

All caps – Control + Shift + A

Cents symbol (¢) – Control + /, then c

Degree symbol (°) Ctrl + Shift + 2, then space bar

To highlight a word – double-click in middle of word

To highlight a line – click in space to left

Highlight sentence – Ctrl + click in middle of sentence

Superscript – Control + Shift + +

Subscript – Control + =

Footnote – Alt + Ctrl + F

Endnote – Alt + Ctrl + D

FRENCH ACCENTS:

acute accent (é) – Ctrl + ‘ then type letter

grave accent (è) – Ctrl + ` (above Tab), letter

circumflex (ê) – Ctrl + Shift + 6, letter

cedilla c (ç) – Ctrl + comma (,) then c

OTHER SYMBOLS:

Trademark (™) – Ctrl + Alt + T

Copyright (©) – Ctrl + Alt + C

Registered (®) – Ctrl + Alt + R

Euro symbol (€) – Ctrl + Alt + E

OTHER HELPFUL “TRICKS”:

Format painter – great for when you import a paragraph in a different font into your document. Simply highlight a few words, click on “Format Painter” and highlight the new text you have just pasted in. It will now be in the same font as the rest of the page.

Double-click the Format Painter button to apply the same format changes to multiple places in the document.

This is also useful for making sure all your headings or sub-heads are in the same font and size.

If your Toolbar doesn’t have Format Painter, just use Control + Shift + C to copy the format (not the words), then Control + Shift + V to reproduce the font, size, etc. (bold, italics) on the new text. You can continue to go to other headings (or whatever you are formatting) and just keep clicking Control + Shift + V, without having to go back to the “copy” step.

For mathematical and Greek symbols: press Control + Shift + Q and your keyboard will convert to a symbols keyboard. To get back to normal font, go to the ribbon (toolbar) along the top and, in the Font window, switch back to your original font.

ALSO:

F1 – Help F7 – Reply

F2 – Undo F8 – Fwd

F3 – Redo F9 – Send

F4 – New F10 - Spell

F5 – Open F11- Save

F6 – Close F12 - Print

4 comments:

  1. I may have to print those out, I can never remember even a small part of those. Thanks for posting them here.

    ReplyDelete
  2. Thanks, Henya and Allan. Once you get used to using these shortcuts, you'll save a ton of time!

    ReplyDelete
  3. This is really useful information, Jodie. Thanks for sharing!

    Gail

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